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MEMBERSHIP

 

TABLE OF CONTENTS

Welcome Members & Parents..................................................2

Who We Are................................................................................3

How We Fund Our Services ....................................................3

Membership Requirements .......................................................3

Fees and Hours ............................................................................4

Club Closures/Inclement Weather………………………….………..….5

Check-In/Check-Out Policy ......................................................6

Parent/Guardian Pick-Up Policy ...............................................6

Late Policy .....................................................................................7

Club Expectations........................................................................8

Items Best Left At Home.........................................................8

Cell Phone Policy...........................................................................9

Lost & Found.................................................................................10

Dress Code ..................................................................................10

Discipline .....................................................................................10

Parent/Guardian Contact Policy .............................................12

Health & Medicine ....................................................................12

Club Programs ............................................................................14

Core Program Offerings .........................................................15

Youth Development Professionals - Our Staff...................16

Welcome Members & Parents!

Welcome to the Boys & Girls Club of Western Lane County! You are now a part of our dynamic youth development organization. Please take a moment to read about the important policies and procedures of your Club. Membership to the Boys & Girls Club is a privilege, and we ask each member and parent to cooperate with the rules we have in place to ensure a safe, respectful, and positive place for all of our members.

 

Who We Are

BGCWLC has been offering quality programs to K-12 youth in Florence and the surrounding area since 2005. We build our programming around the core elements that have been a tradition for Boys & Girls Clubs – academic success, character and leadership, and healthy lifestyles. We serve over 1,200 members ages 6-18, each year. We are a private not-for-profit organization that is overseen by an appointed volunteer Board of Directors.

How We Fund Our Services

Our goal is to keep our membership and participation fees low so that no child is denied access because of cost. Membership is only $25 per year; however, the actual cost of serving one child per year is approximately $1,800, or a little more than $150/month. The Club is funded primarily through local donations and grants and does not receive funding through taxes or through Boys & Girls Clubs of America. If you are in a position to provide a tax-deductible donation or to help secure funds for our services through your business or employer, we would appreciate your partnership in maintaining these vital services.

Membership Requirements

Membership is renewed annually - membership begins September 1

and ends August 31. Membership is open to all school age youth

(6 through 18).  The Elementary After-School program provides

younger members with a more structured environment by providing

them with dedicated staff members to guide them through their

Club experience.

Parents/guardians are responsible for keeping contact information current and accurate through our administrative office, or with the Program Director.

When registering please complete all sections of the membership application. The required demographic information is used for annual reports and to help secure grants. This information is kept confidential.

Parents/guardians must explain the disclaimer on the application to members so that members have a full understanding of what is expected of them. Parents should discuss the check-out policy with their child.

Orientation for programs is held on an individual or group basis by appointment. The orientation allows you to meet the Program Director, and will answer your membership and program questions. A Club tour is included. Attendance is strongly encouraged.

Once every three months the Club hosts a Family Night. This gives parents a chance to become more familiar with the Club while sharing family time with their child(ren).

Fees and Hours

Annual membership - $25.00

After-School Elementary - $100.00 per month.  (Other payment options are available. Please see Program Director for details.) A current Club membership is required for After School Elementary.

Teens  –6th-8th grade - $50 School year fee (plus 2 hrs. per week of Community Service)

            9th-12th grade - $35 School year fee (plus 2 hrs. per week of Community Service)

A current Club membership is required for the Teen Program

Program Hours

Monday - Thursday 3:00 - 5:30 pm

Fridays - 2:00 - 5:30 pm (we open early to accommodate early release days)

Office Hours

Monday - Friday 9:00 am - 1:00 pm

Non-School Day Program

The Club provides non-school day care from 7:45 am - 5:30 pm for grades K-5. The cost is $25 per day per child*.  The Teen Center will be open from 12:30pm-5:30pm for grades   6-12.  There is no additional cost for these days. A current club membership is required. *Scholarships may be discussed with our front office staff on a case by case basis. Please make an appointment ahead of time.

Club Closures

The Club follows the Siuslaw School District calendar for early release and non-school days.

The After School Elementary Program will be OPEN from 7:45am-5:30pm on days school is closed due to teacher in-service, and the Teen Center will be OPEN from 12:30pm-5:30pm.  Both the elementary and teen programs will be CLOSED the following holidays:

New Year’s Day

Martin Luther King Jr. Day

President’s Day

Veteran’s Day

Independence Day

Labor Day

Thanksgiving Break

Winter Break

The Club reserves the right to change its days and hours of operation based on need and/or economic circumstances such as emergency repairs, etc. Again, when such instances arise, we will do our best to post this information so as to mitigate and inconvenience this may cause.

Inclement Weather

If school is canceled, the Club is also closed. Check our Facebook page for real-time updates. 

 

Check-In/Check-Out Policy

The Club has developed age appropriate check-in/check-out policies by member grade level. The following policies will be strictly enforced:

All members must check-in when they arrive at the Club.

Elementary School: Members will not be allowed to check-out prior to

being picked up by their parent/guardian unless it is a special

circumstance that has been pre-approved by the Program Director.

Teen Center:  Members may check-out once each day, after

being excused by the Program Director, however they will not be

allowed to check-in again that day without a parent/guardian.

If parents/guardians need to know what time their child

signed in, please call (541) 999-8079 for the Elementary Program

or (541) 902-0304 for the Teen Center. A phone is provided for

members to call their parents/guardians.

Members are only allowed on Club property when they are signed in and participating in Club programs. The Club’s property includes the driveway and grass area around the Boys & Girls Club building.

Please do not drop off your child prior to the opening of programs. The Club does not provide supervision, and members are not allowed to be on the BGCWLC campus unless participating in programs.

Parent/Guardian Pick-Up Policy

Please do not ask your child to wait outside, for pick-up, as there is no supervision outside unless it is Program Activity. Please, park your car and come in to pick up your child. This will give you an opportunity to meet staff, and explore the Club and our programming. All visitors/parents/guardians must sign-in at the Front Entry desk and pick-up a visitors badge before entering the building. We appreciate your cooperation with this policy and

ask that you respect our request that you sign in before entering our Clubhouses. This is a safety issue and we do not make exceptions to this policy. Please ensure that you return the badge when you exit.

Late Policy

Club programs open and close promptly at the posted hours. If you will be late, please call the Club at the earliest possible moment. Although we understand that situations present themselves, we ask that parents/guardians respect the Club and its staff, and communicate as much as possible.

If your child has not been picked up by closing time, here is our procedure;

» The youth is asked to call a parent or guardian.

» If unable to reach a parent or guardian, staff will call the listed emergency contacts to request they come and pick up your child.

» If a member remains for more than 30 minutes after closing and none of the contacts have been reached, the Florence Police Department will be called to come and pick up your child. BGCWLC treats this as an abandoned child situation.

» The Club will charge a late pick-up fee that must be paid before the members is allowed to return to the Club.

Late Pick Up Fee

There is a $1/minute late pick up fee per child picked up after closing time. If late pick up occurs more than three times a month the parent is required to attend a meeting with the Program Director and/or Executive Director and membership may be revoked for the year.

Please contact the Program Director with any questions or concerns regarding the Late Policy.

Club Expectations

The Club is a place for girls and boys to enjoy and respect. Membership is a privilege, therefore there are some important Club expectations which all members and parents are asked to learn and follow:

» Members and parents must adhere to our check -in/out and pick-up policies.

» Respect is a must…profanity; fighting and other rudeness will not be tolerated.

» Roughness, horseplay, and other unsafe behavior are not

    permitted.

» Running is only permitted in the gyms and outside areas.

Please read all posted signs for room specific guidelines.

Food and drink are not permitted outside of the Food

Service Area (by the gyms), except for water. All food

served within the Club must be consumed within the building.

Items Best Left At Home

These items are best left at home because they distract members from engaging in programs, are often lost or stolen, and/or may be dangerous:

» Game Systems (Game Boy, Nintendo, PSP)

» iPods, MP3 players, Cellphones (elementary only)

»Toys (action figures, dolls, stuffed animals, etc.)

» Shoes with wheels, skateboard, or scooters

» Weapons (pretend, toy, or real) are prohibited at the Boys & Girls Club and will be confiscated

»Chewing Gum

»Alcohol, drugs, or tobacco products

»Any other item(s) banned by the Siuslaw School District

The Boys & Girls Club of Western Lane County is not responsible for lost or stolen items.

Cell Phone Policy

Cell phones are NOT permitted at the Elementary Program

The Club is not responsible for lost, stolen, or misused cell phones. At the Teen Center cell phones may be used in public areas (not the bathroom) when appropriate and in a way that does not cause a distraction.

When you use a cell phone you agree to the following code of conduct:

» I will not text or post hurtful comments.

» I will not lend my phone to anyone or accept anyone else’s phone.

» I will not take or post pictures of others without their permission.

» I will only watch, stream or play appropriate material while at the club.

» I will not use my cell phone during meetings, announcements, or any other time a staff or volunteer is addressing me.

» As always please be respectful and safe at all times.

CYBERBULLYING OF ANY KIND WILL NOT BE TOLORATED, AND COULD BE GROUNDS FOR IMMEDIATE LOSS OF CLUB MEMBERSHIP.

 

Lost & Found

Personal belongings should be properly marked and kept in backpacks. Members should take home projects and personal belongings each day. Rooms are cleaned every day at closing. Items left after closing are put in the Lost & Found located at each program site. If they are not claimed within one week, all items will be donated to a local charity.

Dress Code

The Club follows Siuslaw School District

dress code.  Program Directors and BGCWLC

staff will have final determination with

regards to appropriate/inappropriate

clothing.  If a member arrives at the club in

clothing that is deemed inappropriate or unsafe,

the member will be asked to change or call a

parent/guardian for a change of clothing.  Close toed shoes are required to play in our gyms.

Discipline Policy

The Boys and Girls Club of Western Lane County strives to keep the consequences for unacceptable behavior clean, appropriate, and timely.  The safety of all members is of utmost importance to us.  Our standards, along with the expectation that all members use good common sense, exist to ensure that your child and every other child at the Club can safely enjoy the Club’s activities.  Any member who disrupts programs or creates a dangerous situation will be disciplined appropriately.  Members who do not follow rules can expect to lose privileges and face consequences.  First time offenses are never excused as such and will be handled based on their severity.  Parents will be called to remove any member who has failed to curb his or her disruptive behavior and/or is behaving in an aggressive or violent manner that creates a dangerous situation for themselves, fellow members, staff or visitors.

Developmentally appropriate activities are planned to encourage your child’s participation and cooperation. Simple rules are explained to the children concerning the use of materials and safety.  Physical punishment and abusive language are NOT allowed.  We use positive guidance techniques, and if a child is having difficulty remembering the rules he/she will be reminded. 

A child will NEVER be placed in a corner or be asked to face the wall.  Under no circumstances will there be any spanking, physical abuse, verbal abuse, name calling or isolation used.  Food will never be withheld from children as a means of punishment.

Please support us in the enforcement of these rules, in order to create a better environment for all. 

Disciplinary actions may include, but are not limited to, the following:

 » Verbal warnings to correct behavior

» Restriction from certain activities or program areas

» Written Notice of Misconduct & Individual Behavior Contract (Incident Report), which member, parent/guardian, and appropriate Clubhouse staff must sign

» Suspension of one or more days

» Long term suspension with conditional return

A member who has missed school because of a suspension may not attend any BGCC programs during the same day as their suspension.

The Following Acts Are Cause For Immediate Suspension:

» Theft

» Pulling the fire alarm

» Possession of weapons or items which could cause harm

» Defacing or destruction of Club property

» Possession of tobacco, alcohol and/or drugs

» Violent threat/act or sexual act/harassment toward members, staff or volunteers

» Any threat against the building or its occupants (i.e. bomb threats)

Parent/Guardian Contact Policy

Parents/guardians will be contacted if a suspension should occur. The suspended member must be picked up within one hour after parents/guardians or emergency contacts have been notified. Suspended members must return with a parent/guardian to meet with the Program Director and/or Executive Director before membership is reinstatement.

» If the suspension was the result of any type of act that causes harm or injury to another member, the parents/guardians of the injured member will be contacted immediately.

» Parents/guardians will be contacted if a member becomes ill, and will need to pick their child up as soon as possible.

» Parents/guardians will be contacted if a member gets injured and an Incident Report will be provided.

Health & Medicine

All Boys and Girls Club of Western Lane County programs are “well child” programs.  Any members with a fever over 100.5, or vomiting will be sent home immediately.  Members must be fever free for 24 hours without the aid of medication before returning to club activities.  When a member shows symptoms of illness, Boys and Girls Club staff will take the following steps:

  1. Encourage the member to drink some water, sit down in a designated area and rest for a few minutes.
  2. After a few minutes of rest, staff will evaluate the member to see if they can continue in Club activities.
  3. Should the member feel they couldn’t continue, the staff will contact the parent/guardian and have them picked up.

Infestation or Contagious Conditions

Any and all suspected transferable infestations or transmittable contagious conditions will be addressed fully in the following manner without exception:

  1. Parent/Guardian will be contacted for immediate removal of the member from Club facilities.
  2. Proof of treatment from a health care facility AND written approval from the Program Director is required before the child will be allowed back in the Club.

Prescription and non-prescription medicine cannot be administered by any Club staff at any time.

 

Club Programs

The Boys and Girls Club of Western Lane County offers enriching programs which reflect the Five Core National Programs of the Boys and Girls Clubs of America:

Education & Career

Character & Leadership

Health & Life Skills

The Arts

Sports, Fitness & Recreation

Sign Language

Bully Prevention/Team Building

Core Program Offerings

Learning Centers – age appropriate with daily PowerHour to encourage and support completion of homework.  Tutoring available upon request.

Elementary After School Program

Our Elementary school program offers a variety of both learning and physical activities.  Staff uses a curriculum based on the S.T.E.A.M program.  Members will be introduced to a variety of activities in Science, Technology, Engineering, the Arts, and Math.  There is also a Sign Language Club, and several activities based on bully prevention, and team building. 

Middle School & High School Teen Center

Our Middle school program offers a variety of activities including Tech Center, Game room, and Art Center.  TorchClub is our leadership club that provides community volunteerism and project opportunities.

Our High school program is focused on academic support, career exploration, job shadowing, job skills training, graduation, and the pursuit of higher education.

The Club practices “Open Choice” which means our members choose from the various age appropriate program areas while at the Club.  We believe that creating an environment that allows youth to choose and self-manage is a key component to developing into productive, confident, and responsible citizens.

 

Youth Development Professionals – Our Staff

The Club’s best asset is our dedicated and caring youth development staff.  Many of our employees and volunteers either have a background in, or are studying for, a career in youth development or education.  We know that the fun equipment and programs initially attract members, but it is the positive mentor relationship that keeps our members coming back year after year!  Or goal is to work with our members to inspire and encourage them to dream and achieve their life goals.

 

OPEN THE DOOR FOR A CHILD

GIVE A GIFT TODAY.

 

 

                                                                                    

1501 Airport Rd.

P.O. Box 739

Florence, OR. 97439

P: 541.902.0304

Tax Forms

2016: Form 990

2015: Form 990

 

 

 

Audit Reports

2014-2015

Audit Report

Audit Statement

 

Office Address:

1501 Airport Rd.
P.O. Box 739
Florence, OR. 97439
Phone: 541.902.0304